Vitalis compared with paper charts, office practice management systems and anesthesia EHRs
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What's the best practice management software for a mobile dental anesthesia group?
It depends on where your providers work. If they travel between dental offices that each book their own way, Vitalis fits: one schedule across every office, charts the monitor fills in, and every chart kept in your group's account. Your offices use it free. If anesthesia happens in one office, by that office's own staff, its practice management system may be all you need. If your cases are in hospitals or surgery centers, an anesthesia EHR built for those facilities fits better. Charting in Vitalis is on iPhone and iPad, so a team on Android isn't a fit today.
When Vitalis fits
- Your providers work in several dental offices, and each office books its own way.
- You want one schedule that shows which office each provider is in, with time off and PRN coverage on it.
- You want the monitor to fill in the chart: readings land in 5-minute columns while the provider logs drugs on the same grid.
- You want charts to stay with the group: a finished chart is locked and kept in the group's account, wherever the case was done.
- You don't want your offices to pay for anything. They use Vitalis free, and we handle their setup.
When it doesn't
- Anesthesia is done in one office, by that office's own staff.
- Your cases are in hospitals or surgery centers.
- Your providers and assistants chart on Android. Charting in Vitalis is on iPhone and iPad.
How each option compares for a mobile group
Paper charts and spreadsheets
- What works
- Nothing to set up, and every provider already knows how.
- Where it gets hard
- The schedule lives in a spreadsheet and text threads. Vitals are copied off the monitor by hand every few minutes, totals are added up by hand, and paper charts can end up in whichever office the case was in.
- With Vitalis
- One schedule the group works from. Monitor readings fill 5-minute columns, total time and units are worked out from anesthesia start and end, and every chart is kept in the group's account and exports as a PDF.
Office practice management systems (Dentrix, Open Dental, Eaglesoft)
- What works
- Each office already runs one for its own schedule, patients and billing, and keeps running it.
- Where it gets hard
- Each system belongs to one office. A group working in many offices sees its schedule split across every one of them, and charts filed in an office's system sit somewhere the group doesn't control.
- With Vitalis
- Your offices keep their own system. They get a free portal with your group's name on it to request dates on your schedule and see where each patient is with intake.
Anesthesia EHRs built for hospitals and surgery centers
- What works
- They're built for charts in the facilities they serve.
- What to check
- Whether it's built for a group working across many dental offices it doesn't own. That means one schedule across those offices, a way for each office to book you, and charts the group keeps.
- With Vitalis
- That's the case Vitalis is built for.
Vitalis at a glance, as of October 2026
- Who it's for
- Dental anesthesia groups whose providers work in other people's offices.
- Scheduling
- One schedule for every provider, showing which office each one is in for the next two weeks. Time off and PRN coverage are handled there too. Every office's booking requests land in one list to approve or reschedule.
- Charting
- Each provider connects the monitor once. Readings follow the chart the provider has open and land in 5-minute columns. If the monitor drops, the provider's default vitals fill the gap, or they can leave a value blank. HR, SpO₂, BP and RR stay on the provider's iPhone lock screen for the whole case.
- Time and units
- Set anesthesia start and end, and total time and units are worked out.
- Records
- A finished chart is marked complete and locked, and kept in the group's account. Export any chart as a PDF, or a provider's whole day in one file.
- Patient intake
- Patients fill in medical history, conditions, medications and allergies on their phone before the visit, in English or Spanish.
- Offices
- Free for offices. Each gets a portal with your group's name on it to request dates and see intake status, and we handle their setup.
- Access
- Everyone signs in as themselves and sees what their role needs. Every chart edit and reschedule is tied to the person who made it, and you can revoke a temp's access from your phone. Vitalis is HIPAA-aligned, with a BAA.
- Devices
- Providers and assistants chart in the Vitalis app on iPhone and iPad.
See it with your group's schedule
Twenty minutes in the app, from an office booking a date to a finished chart. Pilots are free.
Book a demo for your group